Job Details

Assistant Director of Undergraduate Admission
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Position Number: 5622711
Location: Santa Clara, CA
Position Type: Admissions/Enrollment

Assistant Director of Undergraduate Admission

Position Title:
Assistant Director of Undergraduate Admission

Position Type:
Regular

Hiring Range:

$25.24 - $29.01 / hour; commensurate with experience

Pay Frequency:
Hourly
The Assistant Director of Undergraduate Admission is responsible for the recruitment and enrollment of the new student freshman and transfer undergraduate population by educating prospective students, families and high school counselors about Santa Clara University and the admission process. This position will be part of the overall Enrollment Management and Undergraduate Admission teams.

Essential Duties and Responsibilities:

The Assistant Director assists in attracting, evaluating and enrolling an academically strong, culturally diverse and socially conscious undergraduate student population in support of Santa Clara University's undergraduate enrollment goals. The Assistant Director will represent SCU to the public including prospective students, high counselors, alumni and community organizations.

I. Essential Duties and Responsibilities:

A. As territory manager of a designated geographic region, the assistant director manages, analyzes and develops a strategic plan to cultivate his/her assigned geographic territory. This includes planning and implementing recruitment events in designated geographic areas; planning and conducting school visits; and maintains communication and relations with interested students, families, high school officials, local non profits, and other programs or initiatives aligned to the overall mission and vision of the institution.

B. Leads information sessions and meetings with prospective students, families, and other constituents (virtual and in-person).

C. Reviews and evaluates applications generated by designated territory and makes admission decisions as authorized. Application evaluation will also include transfer, international, other non traditional college applicants which you will receive training for.

D. Manages assigned projects and initiatives. Supported projects will include marquee events such as Open House, Preview Days, Unity, Transfer Admit Day, and other on-and off-campus student event programs, and collaborations with University departments and partners.

E. Leverage and execute marketing initiatives that work within territory or other special assigned duties

II. Specific Duties:

A. Manage assigned territory (Territory Management)

1. Responsible for the planning and management of recruiting efforts , in person or virtually, focusing on an assigned territory.

2. Represents SCU on- and off-campus to the public including prospective students, high school counselors, alumni and community organizations. Conducts presentations to groups and campus visitors.

3. Counsels students, parents and high school counselors regarding admission and financial aid processes, policies and procedures.

4. Responds to letter, telephone and e-mail inquiries regarding admission and enrollment/matriculation.

5. Assists in developing promotional materials, email marketing and other communication targeting designated territory and special events.

6. Represents SCU at college fairs, college nights, case studies, parent programs, community meetings, etc. Program commitments will require some evening and weekend work.

7. Coordinates territory events virtually or in-person and receptions including room reservations, food and catering orders, and other contracted services.

8. Analyzes territory enrollment trends in preparation for planning and implementing a cohesive recruiting & enrollment plan for assigned territory.

9. Develops and implements a strategic travel and virtual outreach plan.

10. Maintains and works within fiscal guidelines and/or budget.

11. Develops projections for short- and long-term territory planning.

B. Manages and evaluates admission applications

1. Reviews and evaluates undergraduate freshman, transfer, international, and other non traditional college applications to ensure that all entrance requirements are satisfied and make admission recommendations.

2. Identifies students who are eligible for merit and special scholarships and recommends or nominates based on understanding and analysis of the total applicant pool.

3. Tracks and keeps pace with reading volume requirements.

4. Participates in committee decision-making and discussions.

5. Assists operations staff with processing and maintenance of applicant records with emphasis on completing applications and resolving applicant issues/concerns within his/her assigned territory.

C. Manages assigned team projects and administrative responsibilities

1. Assist in the development and implementation of Undergraduate Admission events and strategic programming.

2. Coordinate with and collaborate with internal and external marketing partners to develop public relations and promotional messaging.

3. Provides financial analyses, projections and reports, as required, to support development, implementation and administration of university budget(s).

4. Oversees events to ensure arrangements are handled appropriately and as planned.

5. Coordinates alumni volunteers, students and/or student groups and other admissions staff to implement plans for various projects. Assess effectiveness of efforts and modify as needed.

6. Ensures that planning efforts are integrated with those of other university offices. Negotiates priorities and resolves conflicts as necessary.

7. Maintains professional currency through active participation and leadership in associations and committees both internal and external to the university. Process and report expenses on a timely basis according to departmental protocol.

D. Other Duties

1. Participates in the University community via committees, projects and events

2. Provides backup support to other admission positions as needed

3. Other duties and projects as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

Physical Demands:

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Considerable time is spent at a desk using a computer terminal.

May be required to travel to other buildings on the campus.

May be required to lift 40-50 lbs when needed (boxes of marketing or event materials).

May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

Work Environment:

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

1. Typical office environment: mostly indoor office environment with windows

2. Frequent interruptions, particularly during large events.

3. Routinely uses standard office equipment such as computers, phones, copier, scanner, filing cabinets, CRM, and other office software platforms.

Knowledge:

-Valid California driver's license and good driving record.

-Sensitivity toward people of diverse social, cultural and ethnic backgrounds.

-PC proficiency required including Windows, Word, and Excel. Working knowledge of WorkDay, Google Suite, and Slate is highly desirable.

-Marketing, design and social media experience.

-Commitment to customer service, both internal and external to the department.

-Understanding and appreciation for the Jesuit, Catholic mission, goals and values of the University.

Skills:

-Self-motivated to perform tasks with minimal supervision.

-Self-motivated to learn above and beyond the skills provided in training.

-Creative problem-solving skills.

-Demonstrated exceptional organizational skills and attention to detail.

-Demonstrated excellent written and interpersonal skills.

Abilities:

Ability to work as part of a team and understand the importance of teamwork.

-Ability to handle confidential information.

-Ability to multi-task and exercise sound judgment in a fast paced work environment.

-Ability to work some nights and weekends

-Demonstrated ability to manage multiple tasks.

Education and/or Experience:

1. Bachelor's degree and minimum of 0-3 years related work experience required.

2. Master's degree and admissions-related work and/or related experience in a college environment are highly desirable.
EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Assistant-Director-of-Undergraduate-Admission_R4865